Getting Your W2 Form Online
Table of Contents
- 1 How to Get Your W2 Form Online
- 2 Here are 2 Good Places to Get a Copy of Your W2 Online:
- 3 What is a W-2 Tax Form?
- 4 When Do W2s Come Out?
- 5 How to Import Your W-2 Form Using TurboTax Online
- 6 Who Can Get Their W2 Online?
- 7 What to Do if You Can’t Find Your W 2 Form
- 8 Getting Multiple W-2s from the Same Employer with Different Amounts
- 9 How to Get a W2 From a Previous Employer
- 10 Getting Prior Years W2s
- 11 How to File Taxes Online in 3 Simple Steps - TurboTax Tax Tip Video
How to Get Your W2 Form Online
Online tax filing helps users to get their W2 form online quickly. They have a free W2 finder that you can use to search for yours.
After you get your W-2, you can start filing your taxes online, or you can download a copy so you can print it out and attach it to your tax return.
It’s a much faster process than waiting for your W2 to come out in the mail. With over 100 million W2’s available online, there’s a good chance you’ll be able to find yours.
Here are 2 Good Places to Get a Copy of Your W2 Online:
TurboTax W2 Finder will find and retrieve your W2, which allows you to file your taxes as soon as you are ready. This year you can lookup W2 easier than ever before! Just follow the TurboTax screens as it guides you to finding your W2 online.
Millions of employers and financial institutions participate, so the odds are good your W2 will be available to download. You save time by doing so, and it ensures that your information is delivered accurately.
H&R Block W2 Finder will also find and access your W2. When using an online-based company like H&R Block, you will have the capability to get your W2 data online. You won’t have to wait for your forms to come in the mail.
The H&R Block search page can find your W2 in 3 easy steps. You can then import your W2 data into your tax return for free, so that you can get your refund as soon as possible!
What is a W-2 Tax Form?
A W2 is a tax form that documents money paid to you, and money withheld from your paycheck. It includes your commissions, tips, wages, and the taxes that were withheld from your income for federal, state, and social security purposes.
This document has all of the information that you will need to fill out the financial information for your personal taxes. If you have worked, the IRS requires that you use your W-2 to file, and then they determine the amount of taxes that you should pay the federal and state governments.
When Do W2s Come Out?
The IRS mandates that employers have to send out or make W2’s available to their employees by January 31. Even if you switched jobs, they still have this deadline in place, yet sometimes you can expect to receive it earlier. Your former employer will also include your accumulated vacation, severance, and outstanding bonuses on your W-2 form.
To file your income taxes and get your tax refund, you have to have your W2. This form contains all of the important information that you need for your annual income tax filing.
If you do not have your W-2 form by the end of January, confirm that your employer has your correct mailing address. If you don’t receive the W-2 from your employer by Valentine’s Day, contact the IRS at 800-829-1040 and provide them with your details so they can find your information.
Before calling them, make sure you are prepared to provide them with your name, mailing address, phone number, social security number, employers name and address, and the dates that you were employed
The IRS will accept returns without W2’s; however, this could delay your refund. The IRS has to make sure that your income is accurate and matches their records before they can issue you a tax refund.
How to Import Your W-2 Form Using TurboTax Online
TurboTax regularly handles the importing of W-2 forms for tax filing. The majority of businesses, and also the military services, now provide w2 online retrieval. It’s now easier than ever to find and import your W-2 Form from your employer directly into your tax return.
Who Can Get Their W2 Online?
Many companies, including the military, have their employees W-2’s available online for free. The documents can be downloaded via a variety of outsourcing companies, so the distribution process of the W-2’s are automated. Your employer should alert you as to whether or not you will be able to access your W2 online.
If they do allow you to access it online, you will get the benefit of being able to file your taxes earlier in addition to not waiting for paper copies, and eliminating the security risks that come along with having that information sitting around on paper.
What to Do if You Can’t Find Your W 2 Form
The W 2 form is usually mailed to you or made accessible online by the company you work for. If the form is lost, missing, or you can’t find it online, contact your employer immediately. It’s a good idea to call the IRS if you don’t receive the W2 by mid-February.
In the worst-case scenario, you can fill out Form 4852 and attach it to your tax return. The substitute wage and tax statement allows you to input the same details. A tax extension is another possibility and buys you more time.
Your best bet is to file on time. If the W 2 arrives later, and the information is different from your estimates provided, Form 1040X can be filled out to correct any discrepancies, and amend the previous year’s tax return.
Getting Multiple W-2s from the Same Employer with Different Amounts
Usually, if you have multiple W2s from the same employer, with different amounts, you need to enter all of them. Turbo Tax or H&R Block can help you get all of the W-2s entered and will calculate the combined income. You may have to file multiple W-2s if any of the following situations apply to you:
- You worked for a temporary agency that sent you on different jobs. This will cause you to have multiple W-2s with different amounts but the same Employer Identification Number.
- Your employer changes their payroll or placement agency who is responsible for your pay
- Your employer was purchased or merged with another company
- Different divisions of your company paid you. In this case, the Employer Identification Numbers will differ
- Your employer reports additional compensation, such as reimbursement for employee business expenses
If all of the Employment Identification Numbers, addresses, and names are the same, you may want to contact the payroll department to see why the W-2s were sent out like this. If it is a payroll error, you will have to get a correct W-2.
How to Get a W2 From a Previous Employer
Contacting a current or former employer is the easiest way to get a W2 from a previous employer. The IRS is the next alternative if you can’t reach the employer, or you do not wish to contact them again.
Getting Prior Years W2s
If you file a prior-year tax return, there may be complications such as missing W-2’s and other forms. You can still get a copy of that form. To get a copy of a prior year W-2, there are a couple of possibilities.
Contacting the issuer is the easiest way to find that particular W2. Employer payroll departments save such important documents that contain tax information. You can contact them and ask for the form to be sent to your address. This is usually the best way.
You can also contact the IRS directly. If you can’t get in touch with that employer, then you will need form 4506. Although it may take longer and cost you some money, this allows you to obtain the copy of that year’s W-2 rather than do nothing.
It’s important to note the IRS holds past W-2’s and other tax documents for 7-10 years. They’re filed under each taxpayer’s social security number. You can ask for a W-2, but not until a year after it was filed, and form 4506 will be required to get a copy after that. Also note:
- The IRS charges a $57 service fee; checks are paid to “The United States Treasury.”
- Check the second page of form 4506 for the address to send it to.
- It takes the IRS up to two months to process the request and send the W-2.
Remember, with a few clicks of the mouse, you can use the TurboTax W2 finder or the H&R Block W2 finder and get the data from your current online W2, and your tax returns are ready to start in moments.
How to File Taxes Online in 3 Simple Steps - TurboTax Tax Tip VideoRemember, with TurboTax Online Tax Filing we’ll ask you simple questions and fill out the right forms for you. We’ll find every tax deduction and credit you qualify for to get you the biggest tax refund, guaranteed!
Frank Ellis is a Traverse City Tax Preparation Planner and published author. He has written tax and finance related articles for twelve years and has published over 1000 articles on leading financial websites.